Upgrading Business: When And How To Select A New Office Space

As companies expand their operations, increase their workforce, or adapt to new market demands, the need for a suitable office space becomes increasingly pressing.

For businesses based in proactive cities like Gurgaon, one of India’s thriving corporate hubs, the decision to upgrade to a new office space can be particularly critical.

The choice of office space in gurgaon can significantly impact a company’s ability to attract talent, foster innovation, and maintain a competitive edge in the region’s bustling business environment.

This article will explore when and how to strategically select a new office space, considering this dynamic city’s unique dynamics and opportunities.

Whether you are a startup looking to establish your presence or an established corporation seeking to expand, making the right move regarding office space is vital to upgrading your business for continued success.

When It’s Time To Shift

Before you send a lump sum for your office space, you must calculate the ROI and quantify the need for a new space.

Here are some circumstances that confirm your need for a new office space—

1. An Expiring Lease

If you are running an office on a lease whose expiration is nearing, this might be the best time to consider moving to a new place.

You also have the option to renew your lease; however, you must reevaluate the facilities and conditions of the existing place before taking that decision.

2. Increasing Number Of Employees

As a company grows in revenue, so does its employee strength. If you plan to hire on a mass scale, you shouldn’t start the process before ensuring your office has a designated space for each employee.

If your office seems to fall short of your anticipated hiring plans, you might want to shift to a new office first.

Overcrowding can lead to unhygienic conditions and commotion if you do not own a place that can provide an individual spot for every employee.

3. Plans For Expansion

An organizational expansion is manifested through the following factors:

• Adding a new department.
• Starting a new chain of business.
• Expanding a particular service.
• Including additional services.

All these conditions point toward the need for extra space. However, if your existing office cannot offer that space, it is best for you to shift your organization under a different roof.

This will help all your departments stay together, avoid disruptions in the operations, and allow better organization management.

4. Fulfill Your Branding Needs

Your office is a big part of your brand. Most social media pages for businesses showcase their office spaces and employees’ work-life balance to craft a strong brand story and connect with their clients on a deeper level.

Therefore, if you do not have an office you can show off, you’re killing one of the most important aspects of branding.

Moreover, a bigger and better office can also create a positive impression on your clients. It attracts investors and gives you higher visibility in the market.

5. Issues In The Existing Space

You might face several issues that can bother your employees and their overall productivity. Here are some such issues:

• Unclean environment.
• Legal litigations.
• Broken facilities.
• Pest infestation.
• Damage due to natural calamities.

All these conditions call for a new office space to ensure your organization and its employees’ safety.

Checklist For Your New Office

Once you have decided that you need to shift to a new place, you must also decide all the important aspects that deem a new office space fit for your organization.

Here we have a list of factors you should check before signing your new agreement—

1. Accessibility And Location

Having an accessible location makes it easy for your employees and clients to reach you. This is a space your employees have to travel to every working day.

Therefore, it is also important that you discuss this matter with your employees before deciding the location of your new office.

Moreover, you must also consider its distance from your last office. Moving away too much from your last place can make it difficult for everyone to rethink the conveyance.

2. Your Budget

If you have decided you need a new space for your office, deciding on an affordable price is necessary.

You can calculate the budget on the basis of your revenue increment, the price of your last office space, or the facilities provided by the new place.

When shifting your office, you must be prepared for an increased rent or infrastructural loan expenditure for your organization.

3. Supporting Infrastructure

If you’re a 21st-century business, your probability of functioning without the Internet is negligible.

Therefore, your new office must have good internet connectivity, WiFi systems and stable connections.

Infrastructure also includes the lights, fans, fixtures and working spaces inside the office.

All these aspects must match your scale of operation, employee strength and business type to be deemed as the best choice for your organization.

4. Architecture

When it comes to the architecture of your office space, it is a factor that directly affects the productivity of your employees.

The space distribution of the new office must accommodate every employee satisfactorily. Moreover, the building’s facing can significantly impact an employee’s ability to focus and maintain a work-life balance.

The architecture will also influence the amount of natural light your space can receive, affecting productivity greatly.

A good office space should have an architecture that gives you room to build kids zones, pet corners, in-office cafes and other additional amenities.

5. The Future

When we talk about the factor of the future, it includes several considerations.

From climate to sustainability, your new office must accommodate all changes, challenges and events that might come up in the future.

Look for a place that uses renewable energy sources to justify your future-proof policies.

Also, the future aspect must include a contingency plan about leaving or shifting to yet another place.

Find a short-period office lease to ensure flexibility in every term.

Make An Informed Decision

Another factor you must consider while selecting a workspace for your organization is the nature of your business.

When you move to a new office, it must be a long-term investment. Therefore, this space should complement your business in every way.

Find a spacious area where you can extend your office amenities and fulfill the demands of your employees.

Also, keep your office costs separate from the interiors, furniture, and other facilities. This will help you draft the exact budget.

In the end, moving to a new office is always a reason for celebration and marks enhancement and growth for your organization.

Therefore, take a decision that satisfies every requirement and gives you a feeling of fulfillment at the end.