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How To Take Meeting Notes During A Conference

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It’s not uncommon to find yourself in a room full of people, all trying to pay attention to what’s being said, while also trying to take notes on their laptops. This can be distracting for everyone involved and can result in missed information and opportunities for other people who are taking notes. So here’s how you can avoid these problems:

Bring a note-taking notebook

Because you’re representing your company at a conference, it’s important to take notes in a way that reflects well on your company. A few things to keep in mind:

1. Bring an appropriately sized notebook. If you’re planning to take notes on paper, make sure that the notebook is big enough for the information you’ll need to write down.

2. Don’t forget it at home! Whether or not you bring your own notebook, there will be plenty of opportunities during breaks and lunches where people are chatting and sharing their thoughts about what they’ve learned so far—and these conversations could lead directly into potential new business opportunities. It might be difficult if all of those conversations have happened without anyone taking any notes (or if they left out important details).

If someone else has already been taking notes for the whole group—like one person from each department—it’s important that everyone contributes their own perspectives when possible as well so that everyone can benefit from having multiple viewpoints represented in their shared document later on.

Use the right kind of pen

When it comes to pens, there are a few things you want to consider. First, you should use one that can write on most surfaces (you don’t want to be left with illegible scribbles). Second, the pen should be comfortable for you to hold and write with. Finally, it’s important that your pen doesn’t smudge easily; avoid gel ink in favor of ballpoint or rollerball pens if possible.

The nice thing about these criteria is that they’re easy enough for anyone attending a conference—whether they’re an experienced note-taker or just starting out—to meet!

Take notes during the meeting

1. Pay attention to the speaker.

2. Write down what you hear, see and feel.

3. Write down what you think about what they are saying.

4. Write down what questions you want answered by the speaker or by other participants in the meeting if applicable.

Take notes during the meeting writing meeting notes

Be sure to write down what you think about the speaker’s style of delivery. How does it affect their message? Are they too informal or too formal for the situation?

Are they too verbose or too succinct? Are they using jargon that is unfamiliar to you? Do they have strong body language, facial expressions or gestures? Write down what questions you want answered by the speaker or by other participants in the meeting if applicable.

Focus on what’s being said and not who is saying it

During a conference, it’s easy to get distracted by the speaker and their speaking style. But that’s not what you should be focusing on. Instead, focus on the content at hand and make sure that you’re taking notes on points that are important to you.

When you’re listening to someone speak, avoid thinking about what you’re going to say next or how this person is presenting themselves. At all costs, avoid worrying about your own speaking skills or how others may perceive them as well. Remember: if someone is talking at a conference, they have likely spent time preparing for their presentation and doing research beforehand—so take advantage of this hard work!

Highlight important parts of the notes after the meeting

When the meeting is over, you can highlight important parts of your notes. Highlighting helps you remember them and find them quickly. Your boss will also see that you are paying attention!

You can also use your notes to make an agenda for the meeting. By doing this, you will be able to see what needs to be discussed and how much time is needed for each item.

Note taking is a useful skill that will help you organize your meetings and make them more effective

If you’re attending a meeting, it’s important to take notes. Note taking is a useful skill that will help you organize your meetings and make them more effective.

Benefits of note taking in meetings:

1. You’ll be able to keep track of what was said during the meeting.

2. It will help you remember key points and action items that come up during the conversation.

3. It will give other people something they can refer back to if they need something from the meeting or just want inspiration for future projects.

The importance of note taking in meetings:

You can use different types of notes depending on how much detail is needed for each topic discussed at your meeting or event. For example, if someone needs instructions on how to complete an assignment or task, then it is better for them to have detailed instructions written out so there won’t be any confusion about what needs done next time around.

Besides note taking, a free video conferencing app like FC is also a great tool that will help you in conference organization. There are many advantages and opportunities of implementing such a software, like a user-friendly interface that is understandable and easy-to-use.


We hope that these tips will help you make the most of your next meeting. If you have any other suggestions for how to take notes during a conference, we’d love to hear them!

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