To begin with, starting from August 1, 2023, businesses in India with an annual turnover of ₹5 crore or more must issue e-invoices. Thus, with the implementation of e-invoicing in GST, businesses must follow a more organised system for creating and validating invoices using digital means. Although difficult, the correct accounting software can transform the procedure from just doable to highly effective. Let’s explore how top accounting software connects with e-invoicing and changes how companies function.
Generating e-invoices instantly
Picture a scenario where you do not need to change your current invoicing procedure to comply with new regulations. The best accounting software provides complete e-invoicing solutions that enable you to create e-invoices quickly without any manual input. What’s the highlight? You can effortlessly stick to your current invoicing template and let the software handle the process of linking up with the e-invoicing system to retrieve the necessary IRN and QR code.
Automation is where efficiency is found. The software removes the need to toggle between various systems or manually input invoice data into the IRP. Just make your invoices and let the software take care of e-invoicing for you, freeing up time to concentrate on other important business matters.
Bulk e-invoicing made simple
Generating individual invoices is not practical for businesses handling large transaction volumes. E-invoicing in bulk is an essential function provided by top accounting software. Rather than creating e-invoices one by one, you can send several invoices to the IRP in bulk, and the software will generate the IRN and QR codes for all of them efficiently.
Generating e-way bills alongside e-invoices
Companies that transport goods must create e-way bills in addition to e-invoices. Dealing with these two tasks independently can result in twice the amount of work, but advanced accounting software can integrate with the e-way bill system. E-way bills are generated automatically during the processing of e-invoices. This double feature is intended to save time, minimise errors, and ensure compliance, all through a single streamlined process. You can stop worrying about missing an e-way bill because the software takes care of it.
Visibility with e-invoice reports
Successful business management relies on having both visibility and control. You must be aware of the progress of your transactions at all times, and reliable accounting software provides that. By using e-invoice reports that are only available to you, you can effortlessly monitor the progress of your invoices, including whether they have been created, are awaiting processing, or have been cancelled. Furthermore, a built-in electronic invoicing log in the program offers a detailed summary, allowing easy identification of invoices requiring action.
Seamless online e-invoice cancellation
Face it: mistakes are inevitable. Occasionally, processed invoices may require cancellation. The top accounting software enables users to cancel e-invoices directly instead of going through a laborious manual cancellation process. By submitting the cancellation details to the IRP with just a few clicks, you can guarantee that the whole process stays easy and stress-free.
Support for offline e-invoicing
Experiencing internet connection problems is a common occurrence, particularly in areas with unstable networks. Quality accounting software predicts these difficulties and provides e-invoicing solutions without an internet connection. Businesses can create e-invoices without the Internet by exporting invoice details to a JSON file, allowing operations to run smoothly amidst technical issues.
Enhanced control and security
Business processes in a multi-user environment are frequently prone to unintended changes or removals. High-quality accounting software includes alert systems that inform you of any attempted modifications, guaranteeing the safety of your e-invoices from unintended mistakes. This characteristic is essential for companies that manage confidential financial information and require high precision and protection.
Conclusion
Adopting accounting software like TallyPrime has simplified and improved e-invoicing for businesses in India, making the transition smoother and more efficient. Businesses can streamline operations, maintain compliance, and minimise errors by selecting the appropriate software, ultimately saving time and resources.
