No matter what kind of work your small business does, you’re probably always looking for ways you and your employees can become more productive. A solid organization of business is something that guaranteed to do the trick but there are quite a few layers to this routine. This means organizing your small business might take some time and finesse but what you’ll end up with is a team that gets more things done. So, if you decide to start getting your business organized, here are 5 killer tips that are guaranteed to help.
1. Get rid of clutter
Chances are you don’t mind a little mess in your office, but the truth is – clutter makes you and your employees less productive. Not only does it take free space you could use for something that’s actually relevant to your business operations but it also adds to daily stress and makes everyone in the office less motivated. Therefore, one of the most important things you’ll have to do when getting your small business organized is toss out everything you don’t really need. For example, broken electronics and old files you no longer need can all be recycled and thus make your workspace clean and uncluttered. We recommend keeping all the basics you’ve used anything in the past year and getting rid of everything else.
2. Determine your goals
Every organized company needs to have a clearly defined vision and goals. Not only because this will help you know what to aim at but because it will also keep all of your team members motivated, which quite often is the key to success. You might also want to think about creating a goal-grid, a process that will allow you to introduce new goals as soon as previous ones have been achieved. Only entrepreneurs who are several steps ahead of their own work can make it in the overcrowded marketplace. Another thing you can benefit from are side-goals which might help you when it comes to re-evaluating your position and making adjustments when things don’t work out well.
3. Start relying on the cloud
Why wait until some of your PCs die and you lose all of your important files? You can start using the cloud straight away and ensure that no matter what happens to any of the PCs in your office, your files remain intact. Moreover, when your files are in the cloud, your team members will be able to access them no matter where they are and what time it is. While so many companies out there are already relying on tools such as Dropbox and Google Drive, some reports suggest that cloud deployment is going to become the default by 2020. In fact, experts suggest that within the next 13 years, no-cloud policy will be as rare as no-internet policy is right now.
4. Label everything
Labeling is always going to be important in your office. First of all, it can help you when it comes to maintenance tasks. For example, you can print labels your maintenance team can scan every time they perform some type of work on a piece of your equipment. This can help them log onto what they’re supposed to do and what they’ve already done. On top of that, labeling is a great way to make sure you and your team members are able to find all the safety equipment in case of an emergency. If you decide to adopt a labeling policy in your office, all you’re going to need is a labeling machine such as Dymo LabelWriter 450 Turbo and some time to print all of your labels.
5. Use social media software
There’s no need for us to say that you have to market your business on social media if you want to succeed. However, managing your company’s social media profiles can take up a lot of time and energy you could be using on your core business operations. Luckily, we now have tools like Hootsuite, Buffer and Sprout Social that are able to automatically send out social media updates. With these tools, you’ll be able to stay active on more than one platform without having to spend hours on doing so. Another tool you might want to consider using is JustUnfollow which can help you weed out all the inactive users and people who aren’t following your pages back.
With these 5 tips, getting your small business organized should be a real piece of cake. However, this doesn’t mean you shouldn’t keep working on improving the organization within the company.
Carolin Petterson is a businesswoman and content marketer with years of experience under her belt. She has had the opportunity to contribute to a number of popular business and marketing websites.