Clients missing their scheduled appointments is a no-win situation for either the service provider or the customer. The client misses out on an opportunity to get the service they require while the service loses time and revenue. As such, phone appointment reminders are very important and are a critical tool for hospitals, lawyers, real estate agents, masseuses, and even professionals in the hair and makeup industry. Automated Reminder Calls are services where an automated system reaches out to a client over the phone to remind them of an upcoming appointment.
For instance, a lawyer’s office may reach out to a client to remind them of a scheduled consultation three days before the appointment. If the client fails to answer, the service will leave a short and detailed message.
If you’re considering incorporating an automated reminder call service into your business strategy, here is a list of four benefits you can expect.
1. It’s Highly Efficient
It’s estimated that the average adult spends over 4 hours of their day using their phone. For this reason, automated reminder calls are incredibly convenient in communicating reminders about appointments.
With how busy people can get shuffling through their work, family, and social lives, customers often believe they’ll remember an appointment but they rarely ever do. So, using an automated call reminder service is a great way of making sure your clients are aware of your scheduled meeting.
2. Your Staff Will Thank You for It
By automating your phone reminders, your staff will get a break from having to spend time manually calling clients to remind them of appointments, inform them that they missed the appointment, or that they’re behind on a bill.
This way, they can have more time to focus on attending to other clients or other vital functions of the business.
3. Automated Reminder Calls Can Be Customized
One very important feature of automated reminder calls is that they can be programmed to conduct various functions. Not only can they be used to remind people of upcoming appointments, but can also be used to answer questions, reschedule appointments, and even conduct performance satisfaction surveys.
The best part about this is you don’t need to hire an IT expert to manage the service. Since many of these services are online-based, they come with plenty of apps and tools that are easy to use.
4. Avoid Service Disruptions
When done days in advance, automated reminder calls can help patients confirm, cancel, or reschedule their appointments in good time thus avoiding inconveniences to your business.
If there are any appointment cancellations, you can slot in another client from the waiting list to the previously allocated time, thus saving you time and improving customer satisfaction by making your processes much more efficient.
Winding It Up
With the rapid development of technology, there is no excuse for service providers to show laxity in providing excellent service to their customers. An automated call reminder service is one example of technology that’s extremely useful in making business processes efficient and enhancing customer satisfaction.
All in all, as you devise your appointment reminder strategy, keep in mind that it should be inspired by an understanding of client behavior across different demographics.
